Would you like to know how to structure grant management training at your organization?

Or maybe you just want to know what things to focus on in the new grant regulations that will help career as a grant professional?

I’ve put together a training checklist to make it simple to include all the key areas.

Administrative Requirements-How to Manage Your Federal Award

Let’s start with the Administrative Requirements.

(This is the foundation of how to manage your Federal award according to the Office of Management and Budget-OMB)

The new grant regulations contained in 2 CFR Part are a game-changer for grant management.

A good training program on the Administrative Requirements will show you (at a minimum) the basics of how to manage your Federal award.

Here’s my Grant Management Training Checklist…

These are the areas that cover the basis of great grant management.

Getting Started with Federal Awards

Am I getting the basics of how Federal awards work including:

• How the Federal award process works?
• Which regulations do I have to follow?
• What roles and responsibilities do I have for managing Federal awards?
• What responsibilities do I have to monitor subrecipients?
• What is the purpose of the Uniform Guidance?
• What are the main organizations involved with the Uniform Guidance?

Pre-Federal Award Requirements

Do I learn what things to do before I start spending Federal funds?

• What are the different types of Federal awards?
• Why do I need to worry about suspension and debarment?
• What do I need to know about special Award conditions?
• What are some examples of compliance issues and contract provisions for our grants?

Monitoring and Reporting

Monitoring and reporting takes on a whole new emphasis in the new grant regulations.

Whether I work directly on the program, or in an indirect area I heard there are heightened requirements.

For example:

• What is required for a financial management system?
• Why I need to worry about internal controls-even if I’m not a Finance person?
• What documentation do I need to keep?
• When do I need written procedures?

Payment Management

OK. I want to start spending.

What things can get me into trouble?

Specifically:

• How do we get paid our grant funds?
• Are there limits on how much money we can get and when we get it?
• Are there cash management rules about Federal funds that we must follow?

Other Financial and Program Topics

Things have changed since we received our Federal award.

What other things should I be aware of?

For instance:

• When do I need to get prior approval for grant spending?
• Can I change the program budget without talking to my funding agency?
• What is cost-sharing and program income?
• When do I need to have an audit?

Property Standards

Our grant includes buying equipment.

I’ve heard horror stories about this.

What about:

• What are the different types of property purchased with Federal funds?
• How is property purchased for the Federally sponsored program different from other types of property?
• Who owns property purchased with Federal funds?
• How long do I have to track the property?
• How do I get rid of property I don’t need any more?

Procurement Standards

I’ve heard lots of things have changed with procurement in the new grant regulations.

How about:

• What are the “rules” for buying goods and services with Federal funds?
• How much documentation do I need when I make a purchase?
• What parts of procurement must be in writing?
• When do I have to implement the new procurement rules?
• What requirements do I have to look for small businesses and women and minority owned firms to work with?

Closeout of Federal Award

We are ready to finalize our award.

What things can trip us up?

For example:

• When do I need to complete the paperwork?
• What paperwork do I have to keep and how long do I have to keep it?
• What do I do if we need to change something after the end of the grant?

Ready to Improve Your Grant Management?

How about you?

Would you like to be a better grant manager?

We have another grant management training seminar coming soon.

Click here to get all the details!

Hope to see you there!

Author:

Lucy Morgan CPA, MBA

CEO, Compliance Warrior

Author of “Decoding Grant Management-The Ultimate Success Guide to the Federal Grant Regulations in 2 CFR Part 200” The 2nd Edition is now available on Amazon in Paperback and Kindle versions.